Requirements for Processing Agreements

• Consultant Agreements (Word/PDF) must be TYPED and not handwritten.  (If you download a Consultant Agreement and save it to your desktop first, you can fill-in the blanks, print, and save your completed Consultant Agreement).  You may add lines if needed, but no wording may be changed on the agreement.
   
• A Purchase Requisition MUST be completed for the services of the consultant.  The requisition is sent through regular channels.  A copy of the Purchase Requisition, along with the Consultant Agreement (signed by the Consultant), MUST be sent to Purchasing at least 30 days prior to the effective date of the contract to allow time for Board approval.  (Only amounts over $25,000 need Board approval.)
   
• A "Consultant Request for Payment Form" (Word/PDF) MUST be completed by the consultant and presented to Purchasing in order to receive payment.  This form (B-7) may be ordered through Printing Services.  This form must be completed in its entirety - this includes consultant signature and Social Security/Tax I.D. number, and principal/administrator signature.
   
• Page 5 of the Consultant Agreement has an Insurance section.  This will apply only if FUSD provides a car or the consultant is transporting employees, students, or FUSD materials to another site.
   
• Fingerprinting is required for all vendors/contractors/consultants and/or their employees who come in contact with students, and there will not be a District employee present at all times.  This fingerprinting requirement can be waived if a District employee is present with the consultant and students at all times.  Waiving of fingerprinting requirements is at the discretion of the District.
   
• No payment can be made until the above steps have been followed.

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